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Setting up new email accounts in Oulook Express
To send and receive emails using Outlook Express, we first need to set up an email account. This is accomplished by providing certain details to the software so that it can connect to the email server (the computer which stores the email), log in at the designated account and download/send all messages. You thus, need to create an account in Outlook Express to download and send emails.
This tutorial will lead you through the steps of creating new email accounts in Outlook Express and using these accounts to send and receive emails. The tutorial has been written using Outlook Express version 6.
Setting up new email accounts in Outlook Express - 10 Steps
Without further ado, let us look at the steps which we need to follow for setting up an email account in Outlook Express.
Note: When you open Outlook Express for the first time, you might be asked if you want to set it as a default email client on your system. Make sure you answer in the affirmative.
1. Start Outlook Express. Click on Tools in the menu bar and then go to Accounts
2. This brings up the Internet Accounts pop-up window. Click on the Mail tab, to bring it to the front if it is not already so. If you are starting Outlook Express for the first time, there would not be any email accounts listed on this window.
3. To add a new mail account, click on the Add button and then on Mail as shown in the image below.
4. This brings up the Internet Connection Wizard pop-up window. Enter your name in the Display Name field and click on the Next button.
5. The wizard now asks for your email address. Enter the full email address and click on the Next button.
6. In the next window, you need to feed in three important bits of information - the incoming and outgoing email servers and the type of the incoming email server.
Your incoming email server is POP3. The incoming and outgoing email servers are mail.yourdomain.com
If you are a beginner, you might not know what the incoming and outgoing servers mean. It is not important at this stage to know the meaning; you simply need to know their values. We will have provided you with information.
7. The last information that you need to enter to complete the setup of the new account is the username and password for that email account. These login details would have been given to you by CandyFloss Design.
After completing the fields for Account Name and Password, click on the Next button.
8. In the following window, click on the Finish button to complete the process of setting up a new email account in Outlook Express.
9. You will now see the new email account has been added to the Accounts list. The account is referred by its server name.
10. Lastly we need to change a few of the settings to make your email valid. Go to tools again as before, Double click on your newly created email address.
11. This box will open, click the second tab and tick the little checkbox My server requires authentication. (this is under the servers tab)
12. Finally click the last tab in the same options box which is called Advanced, and cheange you Outgoing mail to port 26
Your All Done!
13. To compose a new email click on the Create Mail button or click on Messages - New Message. This opens a blank email for you. Enter the senders email address, subject and the matter.
When you have composed your email, click on the File - Send Message. The email will be sent and a copy stored in the Sent Items folder.
As I mentioned in point .9 (above), Outlook Express will refer to an email account by its server name. So if you have several email accounts on your domain, they would be referred to as yourdomain.com(1), yourdomain.com(2) etc. (or something similar). To make this more user friendly, Outlook Express gives you the option of changing these values.
Open the Internet Accounts pop-up once again by clicking on Tools and then Accounts. Make sure the Mail tab is in the front. Double-click on the account name. This brings up the Properties window of that account. Enter any descriptive name in the first field, as shown in the image below.
